Word Processor Part 2 "FILE MANAGEMENT"

Difference between Save and Save As Option available in MS Word

If we save a file using File Menu -> Save, the previous file is overwritten and new changes will reflect in the existing file only.

But if we save a file using File Menu -> Save As, the previous file will not be replaced and a new file will be created with a new name.

Steps to use the Save As option:

1.    Click on Office button / File Menu

2.    Click on Save As Option

3.    A Dialog Box Appears

4.    Type the new name and select the new location.

5.    Click on Save.

GUI(Graphical User Interface)

GUI is a type of user interface that allows users to interact with electronic devices using images rather than text commands. This type of interface have graphical symbols or icon in the Ribbon.

Name of Eight tabs and their groups

1. Home Tab:- Clipboard, Font, Paragraph, Styles, Editing

2. Insert:- Pages, Tables, Illustrations, Links, Comments,            Header & Footer, Text, etc.

3.Design:- Themes, Document Formatting, PageBackground

4. Page Layout:- Page Setup, Paragraph, Arrange, etc.

5. References:- Table of Contents, Footnotes, Citations, & Bibilography, Captions, Index, Table of Authorities

6. Mailings:- Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

7.Review:- Proofing, Comments, Tracking, Changes, Compare, Protect

8.View:- Document View, Show/Hide, Zoom, Window, Macros.

Describe Home Tab in detail

The Home Tab contains commands for formatting of text, drawing of objects, editing content of documents such as copy and paste.

The features of Home Tab are as follows:-

1. The Clipboard group contains commands to cut, copy and paste text. The format painter is also available here.

2. Font group command allows change of the Font-font face, size, style etc.

3.Paragraph group is used to change settings of the paragraph such as alignments, indents, spacing etc.

4.The Styles group allows to choose a style and change the style.

5.Editing group contains command to select, find and replace text.

Steps to Bold, Italics and Underline the text:-

For using the features of Bold, Italics and Underline the text,

Click on B, I, U option available under Font group of Home Tab.

Short cuts

Bold:- Ctrl + B

Italics:- Ctrl + I

Underline:- Ctrl + U.

Difference between Copy and Paste option and Cut and Paste Option 

Copy and Paste:- The original set of text remains where it was and it is also pasted to another place in the document.

Steps to Copy-Paste are as follows:-

1. Select the word that is to be copied.

2.Right click the mouse anywhere on the selected text. A pop-up menu appears. Click on Copy.

3.Click at the position where you want to paste the text.

4.Right-click, then click paste from the pop-up menu.

The selected text is copied to the new location.

OR Press Ctrl + C to copy and Press Ctrl+v to paste.

Cut and Paste:- The original set of texts gets deleted and it pasted to another place in the document.

Steps to Cut-Paste are as follows:-

1.Select the word that is to be copied.

2.Right click the mouse anywhere on the selected text. A pop-up menu appears. Click on Cut.

3.Click at the position where you want to paste the text.

4.Right-click, then click paste from the pop-up menu.

The selected text is copied to the new location.

OR Press Ctrl + C to copy and Press Ctrl+v to paste.

Q. What is clipboard

The clipboard is a temporary short-term data storage area in your computer where the text is temporarily placed.