INTRODUCTION TO E-MAIL
Electronic mail (E-mail) is an electronic message transmitted over internet/computer
network from one user to another. E-mail is a text based mail consisting of lines of
text, and can include file attachments. These attachments could be pictures, documents,
spreadsheets, audio files, video files etc.
The key features of e-mail are as follows:
• E-mail can be sent to one person or more than one person at the same time.
• The recipient of e-mail can open the e-mail at his/her convenience.
• Since messages are transmitted electronically over internet, it is a faster way to
communicate with the people. Persons could be located in the same office, home,
building, or anywhere in the world.
• E-mail messages can be sent or received at any time and are typically sent over a
network (office network or more likely internet).
• If so desired, a copy of the e-mail message that the sender has sent can be saved in
the sender’s computer e-mail account for later reference.
• In addition to sending messages, e-mail is an ideal method for sending documents as
attachments.
• E-mail has quite a few similarities as a regular postal service.
A postal letter is sent to a postal address. An e-mail is sent to an e-mail address.
E-mail address is much shorter.
Just as in the case of a postal letter, the sender of e-mail composes the message
and sends it to the e-mail address of the recipient.
The postal letter is normally put by the postman in the letter box outside the
house. Similarly an e-mail is received by the recipient in the inbox of the e-mail
application.
While postal letter travels from the sender’s post office via a postal bus / train
/ air / postman, the e-mail message travels electronically over the internet and
computer network.
• The recipient of e-mail can read the mail, forward it to another person, or reply back.
The recipient can also store the e-mail of delete it.
....................
E-mail Address:
To use an e-mail, a user must have an e-mail address. The e-mail address contains all the
information required to send or receive a message from anywhere in the world. An e-mail
address consists of two parts separated by @ symbol (spelled as at) – the first part is the
user_name and the second part is host computer name. The e-mail address might look
like:
Ram962@gmail.com
Preetha1a2b@outlook.com
Sudipta123@yahoo.co.in
E-mail Services:
There are two kinds of e-mail services:
• Application based e-mail is installed on the user’s computer. The mail isstored on the
user’s computer (as well as a central server, typically for that specific organization).
Some of the examples of application based e-mail program are:
Microsoft Outlook
Mozilla Thunderbird
Opera
Foxmail etc.
The user must have an e-mail account either from an internet service provider (ISP)
or through one of the free e-mail service providers on the internet.
• Web-based e-mail can be accessed by the user from any Internet-connected computer
anywhere in the world. Web-based email is not stored on the user’s computer. Many
web-based e-mail services are available such as gmail.com, outlook.com, yahoo.com
etc.
E-mail Message Format:
The e-mail message format in any e-mail software, whether application based or web
based, has many common elements. Their arrangement on the user’s computer screen
may have a different look and feel, but the purpose of each of these elements is same.
..............
• From: Sender’s email address
• To: Recipients’ email address
• Date: When the email was sent
• Subject: The topic of the message
• Cc: E-mail addresses of other people, who have been sent a copy of the email.
The recipients of the email can see all of the e-mail addressed to which the
copies have been sent. (Note: The full form of CC is “Carbon Copy”)
• Bcc: E-mail addresses of other people, who have been sent blind carbon copies
of the email. The recipients of the email (in To and Cc) do not know that
the same email has been sent to other e-mail address in Bcc.
• Message body The body consists of the text of the message and any attachments to be sent.
x
Electronic mail (E-mail) is an electronic message transmitted over internet/computer
network from one user to another. E-mail is a text based mail consisting of lines of
text, and can include file attachments. These attachments could be pictures, documents,
spreadsheets, audio files, video files etc.
The key features of e-mail are as follows:
• E-mail can be sent to one person or more than one person at the same time.
• The recipient of e-mail can open the e-mail at his/her convenience.
• Since messages are transmitted electronically over internet, it is a faster way to
communicate with the people. Persons could be located in the same office, home,
building, or anywhere in the world.
• E-mail messages can be sent or received at any time and are typically sent over a
network (office network or more likely internet).
• If so desired, a copy of the e-mail message that the sender has sent can be saved in
the sender’s computer e-mail account for later reference.
• In addition to sending messages, e-mail is an ideal method for sending documents as
attachments.
• E-mail has quite a few similarities as a regular postal service.
A postal letter is sent to a postal address. An e-mail is sent to an e-mail address.
E-mail address is much shorter.
Just as in the case of a postal letter, the sender of e-mail composes the message
and sends it to the e-mail address of the recipient.
The postal letter is normally put by the postman in the letter box outside the
house. Similarly an e-mail is received by the recipient in the inbox of the e-mail
application.
While postal letter travels from the sender’s post office via a postal bus / train
/ air / postman, the e-mail message travels electronically over the internet and
computer network.
• The recipient of e-mail can read the mail, forward it to another person, or reply back.
The recipient can also store the e-mail of delete it.
....................
E-mail Address:
To use an e-mail, a user must have an e-mail address. The e-mail address contains all the
information required to send or receive a message from anywhere in the world. An e-mail
address consists of two parts separated by @ symbol (spelled as at) – the first part is the
user_name and the second part is host computer name. The e-mail address might look
like:
Ram962@gmail.com
Preetha1a2b@outlook.com
Sudipta123@yahoo.co.in
E-mail Services:
There are two kinds of e-mail services:
• Application based e-mail is installed on the user’s computer. The mail isstored on the
user’s computer (as well as a central server, typically for that specific organization).
Some of the examples of application based e-mail program are:
Microsoft Outlook
Mozilla Thunderbird
Opera
Foxmail etc.
The user must have an e-mail account either from an internet service provider (ISP)
or through one of the free e-mail service providers on the internet.
• Web-based e-mail can be accessed by the user from any Internet-connected computer
anywhere in the world. Web-based email is not stored on the user’s computer. Many
web-based e-mail services are available such as gmail.com, outlook.com, yahoo.com
etc.
E-mail Message Format:
The e-mail message format in any e-mail software, whether application based or web
based, has many common elements. Their arrangement on the user’s computer screen
may have a different look and feel, but the purpose of each of these elements is same.
..............
• From: Sender’s email address
• To: Recipients’ email address
• Date: When the email was sent
• Subject: The topic of the message
• Cc: E-mail addresses of other people, who have been sent a copy of the email.
The recipients of the email can see all of the e-mail addressed to which the
copies have been sent. (Note: The full form of CC is “Carbon Copy”)
• Bcc: E-mail addresses of other people, who have been sent blind carbon copies
of the email. The recipients of the email (in To and Cc) do not know that
the same email has been sent to other e-mail address in Bcc.
• Message body The body consists of the text of the message and any attachments to be sent.
x
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